Nolan's Rental Inc.
Your Premier Tent & Party Rental Company
Serving Rochester, the Finger Lakes, Central & Western NY for over 30 years!
80 Sovran Drive, Webster, NY 14580 |  (585) 787-2555  |  FAX: (585) 787-2565 |  info2@nolansrental.com
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Frequently Asked Questions


How do I know what size tent I need?

By filling in the information below, you will be assured of having adequate space for the special event that you are planning.  If a question should arise, we're prepared and eager to help.

Number of People Attending
Sit Down Dinner or Buffet with Round Tables:
_______ people x 12 sq. ft. per person = ...........................
______________
Sit Down Dinner or Buffet with Banquet Tables:
_______ people x 10 sq. ft. per person = ...........................
______________
Cocktail Party (some seating):
_______ people x 8 sq. ft. per person = .............................
______________
Cathedral or Classroom seating:
_______ people x 8 sq. ft. per person = .............................
______________
Dance Floor
It's easy to figure out what size dance floor you need:  Take the number of people attending and divide by 4 = the number of couples dancing at a time.  Couples dancing x 10 = total square feet for dance floor .................
______________
DJ or Band
DJ needs 50 sq. ft.
Band needs 15 sq. ft. for each band member ....................
______________
Head Table
Number of people _______ x 15 sq. ft. per person ...........
______________
Buffet Table
Number of 8' tables _______ x 75 sq. ft. per table ............
______________
Bars
Number of bars _______ x 100 sq. ft. .................................
______________
Miscellaneous
Cake Table, Gift Table, Etc.
Number of tables x 50 sq. ft. per table .................................
______________
Total Square Footage (Add up your total) ______________
Simply add all the totals that you have figured and you will know the square footage you need to accommodate your party under a tent.  Keep in mind that these dimensions are guidelines and some adjustments may be necessary.  We'll be happy to help you fine tune the planning.

NOTE: One other important thing to remember when renting a tent is the size of the space where the tent is to be set-up.  This area needs to be 10' longer and 10' wider than the actual size of the tent itself in order to allow room to stake the tent (i.e., 30' x 40' tent needs a 40' x 50' space to fit).

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What are your rental periods?

Our rates are for a two day period except for tents 20' x 30' in size and smaller, which are per day.

A Weekend Rental - Pick-up or we deliver Friday between 9 a.m. - 5 p.m. and returned by noon Monday.

A Weekday Rental - Pickup or we deliver anytime during the day and returned within 48 hours.

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Do you deliver?

Yes.  There is a minimum order required for delivery of items other than tents.

There is a $50 delivery charge on all orders $50 and over except those that include the rental of a tent, in which case the delivery charge is waived.  Orders under $50 have a $60 delivery charge.  If delivery is outside the local area, an additional charge will be quoted.  Tables, chairs and other rental items are door-to-door or dock-to-dock unless other arrangements are made in advance.   Any additional charges for setup, take down, security, cleaning, etc. will be quoted.

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When do you require payment?

Final payment is due prior to delivery by cash, check, or credit card. If paying by check the check must be received at least 2 weeks prior to delivery.

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How much of a deposit do you require?

There is a 50% deposit required on all reservations at the time they are placed.

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What is your cancellation policy?

Deposit is non-refundable if order is canceled less than 14 days prior to the rental date.

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What are your business hours and location?

Monday and Friday: 9:00 a.m. - 5:00 p.m.
Tuesday, Wednesday and Thursday: 9:00 a.m. - 4:00 p.m.
Saturday: 9:00 a.m. - 12:00 noon

80 Sovran Dr
Webster, NY 14580
(Off Creek St. near Baytowne Plaza)

Phone# 585-787-2555
Fax# 585-787-2565.

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What is the procedure for donations requests?

Nolan's Rental has a limited budget for charitable donations. All organizations requesting a donation or sponsorship, monetary or otherwise, must fill out a Donation/Sponsorship Request Form. This form will be reviewed by management. All Donations/Sponsorship Request Forms must be received at least 30 days prior to the event for consideration. All donations will be evaluated on a case by case basis for approval.

Please click here to download the Donation/Sponsorship Request Form

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Nolan’s is a proud supporter of the Memorial Art Gallery


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